Diagnostics & pharmacy

Inventory and stock

Items, prices, batches and expiry, receiving, transfers, adjustments and Excel import.

1Add items

1
New item
Go to “Inventory” → “Items” → “New item”. Enter the code, name, generic name, category, form, strength and unit.
2
Prices
Enter the selling price for each price list (cash, SHA, insurance, foreigner) and the billing service code.
3
Brand and pack
Enter the brand (trade name), manufacturer and barcode, and how it is bought: the pack unit (for example box) and how many units are in a pack. Stock is always counted in single units.
4
Reorder level
Set the reorder level so the item shows under “Low stock items” and on the reorder list before it runs out.
5
Import from Excel
For a whole drug list use “Import from Excel”: download the template, fill it in and upload. Thousands of rows can be imported at once; any row with a problem is listed so you can fix it and upload again.

1
Receive stock
Click “Receive”, choose the item and location, enter batch number, expiry date, quantity and the invoice / delivery note reference. Tick “In packs” to enter boxes and the cost per box; AfeySync works out the units and unit cost.
2
Transfer
Click “Transfer” to move stock to another location (for example from the main store to the pharmacy). Earliest-expiring stock is moved first (FEFO).
3
Adjust
For breakages or stock-take differences enter a quantity change (+/−) and a reason. Every adjustment is audited.

1
Stock on hand and value
The top of the page shows stock value, low stock items and items with expired stock.
2
Batches and expiry
The “Batches” and “Expiring (90d)” tabs show what will expire soon so you can use it first.
3
Ledger
The “Ledger” shows every movement: receipts, dispensing, transfers and adjustments.

Need help with this? Our team can show you on a call.