Management
HR: staff, licences, roster and leave
Staff records, practising licences, the duty roster and leave approvals.
- Who uses it
- HR officers and managers
- Where to find it
- HR & Roster
1Staff records
- 1
Add staff
Go to “HR & Roster” → “Staff” → “Add staff”. Enter full name, national ID, KRA PIN, phone, email, cadre, job title, department, employment type and hire date. Link the system user if they sign in.
- 2
Fetch from KRA and the licensing board
At the top of the form, “Fetch from KRA” fills in the name, KRA PIN, date of birth and gender from the ID number. For clinical staff, “Fetch from licensing board” fills in the licence number, board and expiry from the DHA Health Worker Registry.
2Practising licences
- 1
Record the licence
On the “Licences” tab enter the regulatory body, licence number and expiry date. Where available, use “Verify” to check the national registry.
- 2
Stay compliant
Licences expired or expiring within 90 days are highlighted.
3Duty roster
- 1
Plan the week
On “Duty roster” choose the week and branch, then “Add shift”: pick the staff member, department or ward and the shift, and click “Assign”.
4Leave
- 1
Review requests
On the “Leave” tab open pending requests and click “Approve” or “Reject”.
Need help with this? Our team can show you on a call.
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